THE INVESTMENT POLICY STATEMENT
2/10/2010 12:13:45 PM
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The Investor Advocate
Ken Kivenko’s column is all about investor protection. Ken fights for investors’ rights and exposes violations and malpractices. He also runs an advisory business, Portfolio Analytics, assisting investors obtain restitution due to sales or broker abuses.
The Investment Policy Statement
By Ken Kivenko | Tuesday, February 09, 2010
“Why an Investment Policy Statement ?..”
The Fund Library
When you open an account with an IIROC or MFDA investment Dealer you fill in an application form that requires you to reveal a number of facts about yourself. These include your age, income and net worth, level of investment knowledge, risk tolerance and other data. Using this and other information, advisors prepare a Know Your Client (KYC) composite so they can recommend suitable investments. The new account application form (the “NAAF”) requests simplistic answers to complex questions regarding risk, time horizon and goals. Moreover, terminology is ill-defined and there is no industry standard NAAF. The NAAF questionnaires are really pretty basic and rarely include specific investor goals. Unfortunately investors think they must answer them. If you ask someone, “How many stars do you think there are in the heavens?”- they have no idea - but they'll probably still answer the question. History has shown that this approach does not provide the necessary level of information and investor protection.
"When somebody says they can take risk in a questionnaire, is it because they can take risk, or is it because they are stupid enough to believe they have superior stock-picking abilities and are therefore overconfident? That can happen in periods of exuberance. Investors think they are geniuses, that there are no risks; what's to be averse to?" – Behavioural Finance guru Meir Statman Source: M. Noble, Building a better risk profile, Advisor.ca, March, 2009 [His first piece of advice to advisors is this: Realize most investors have a much lower risk tolerance than they may let on. Statman's research has determined that investor risk tolerance is, on average, extremely low]
After you develop an overall financial plan, the next step is to create an investment strategy (no matter how simple it might be) and stick to it. Your strategy could involve something sophisticated like trading options or something simple like putting $100 into an ETF or index fund every month. It can be difficult to stick to your original strategy for several reasons:
• Memory - it’s not easy to remember a strategy that you came up with several months or years ago.
• Greed– if you have a conservative strategy and the market is going straight up, then it can be difficult to stay with the original strategy. Chasing returns is a bad disease.
• Fear – bear markets make for tough investing. It’s easy to forget or dismiss your original plan when the going gets rough.
Some research suggests that portfolio returns are driven at least as much by investor behavior (or misbehavior) than market performance.
Create and write down your Investment Policy Statement (IPS)
The Investment Policy Statement provides an effective channel of communication between client and advisor. This will help clarify issues of importance and concerns to both parties. Conflicts- of- interest and general misunderstandings are minimized since the IPS is in writing and both the client and advisor have agreed to adhere to it. If your advisor is unable or unwilling to prepare an IPS you should ask yourself if you are dealing with an advisor or a salesperson.
If you’re a mutual fund buyer you’ll have access to the person who sold you the funds. Advice is embedded in the MER expense. If you’re a Do-it-Yourselfer and don’t know enough about investing to create an investment policy then fill in the sections you do know and keep learning.
An Investment policy statement has several basic purposes: (1) setting realistic objectives, (2) defining the asset allocation policy, (3) establishing management procedures and (4) determining communication procedures. It should establish: risk tolerance; loss capacity; return requirements; cash income needs; liquidity requirements; investing time horizon; tax considerations; legal, estate issues ; and unique needs and circumstances. If you have a number of different accounts with varying objectives and timelines such as an RRSP and a RESP you may want to develop separate IPS’s for each. We caution however that such mental accounting may not lead to overall optimization of your investable assets.
This written investment statement clarifies the overall investment plan, and clearly articulates your investment objectives and restrictions, thus providing a measurable basis of feedback with your advisor. When done properly, unsuitable investments will be avoided. Because objectives and expectations are clarified for all concerned parties, expectations are harmonized and misunderstandings are less likely to arise. When financial markets come unglued, you can pull your statement out of the drawer and read it, instead of acting emotionally and deviating from your plan. An IPS compels the investor and the investor’s advisor to be more disciplined and systematic in their decision making, which in itself should improve the odds of meeting the investment goals and reduce conflicts and misunderstanding.
Keep in mind that it’s OK to change your policy periodically – the one you start out with after graduating university might not be sufficient 5 years later. Or, the economic climate might change, such as the 2008 credit crunch, necessitating an IPS revisit.
How to create an IPS
The IPS should have the following information:
• Background: Account information and summary of investor circumstances.
• Purpose: What is the money intended for? Retirement? New house? Children’s education?
• Input cash: Your statement can include such information as how much you intend to invest every month as well as any constraints.
• Investment time horizon: When will the money be needed?
• Risks: Your willingness and ability to assume investment risk (summarized by your investment risk tolerance category). If there is a conflict between the required return derived from the financial plan and risk tolerance ( the willingness to take risks) this must be resolved or there is no credible IPS .It should be stressed that while risk tolerance is important, you need to be sure your loss capacity is adequate to recover from any losses you may incur. Age is one of the key determinants of loss capacity as is other sources of regular income.
• Asset allocation: A number of studies have shown that asset allocation explains the lion's share of variance in looking at how a balanced portfolio performs relative to its investment policy. Your statement should include what your target asset allocation and range is between stocks, bonds, ETF’s and other investments. Recognize that fund impurity could be an issue if mutual funds are utilized. Buy and hold is fine for bull markets and works well with strategic allocation. In a secular bear market there is some research that suggests that tactical asset allocation is a wiser choice (i.e. buy-and-hold is inappropriate).
• Rebalancing: How often will you rebalance the portfolio?
• Return expectation: This section should be used to define what kind of real (after inflation) portfolio return you are expecting and the likely range of returns. Rate of return objectives are mostly tempered by your risk tolerance, but other important factors also apply. These are constraints such as: time horizons, income/liquidity needs, tax considerations, estate issues, and unique preferences or circumstances. A professional advisor will tell you if your return expectations are realistic. Typically, a Monte Carlo simulation is used. See http://www.flexibleretirementplanner.com
• Investments: This section should outline what type of investments are eligible for your portfolio – i.e. large cap stocks on the S&P/TSX, foreign stocks, 500, index funds, ETF’s
• Measurement ( What gets measured gets done): Regulators do not require personalized rates of return to be provided to clients. Yet , there’s overwhelming evidence to suggest that the long-term returns from carefully monitored portfolios are higher than those with no systematic measures of performance.You should establish a target annual return so you can measure performance versus goals. Additionally, you might choose to measure your portfolio against an appropriate set of stock and bond indexes as a metric for the investment advice you are being supplied. Check out
http://www.weighhouse.com/resources/ret ... hmark.aspx
This latter point is especially important. Personalized performance measurement appears to be a major soft spot for the advisory business .Critics believe the relative lack of personalized return information reflects the advisor’s fear that exposure of actual and benchmark results could lead to embarrassing questions. Advisors argue that providing such information could at times unduly panic investors, will consume a lot of their time to explain the results or even that the software tools are too expensive. Most professional advisors take it as a given that performance monitoring is essential .Here’s the questions to consider:
1. How often will I monitor my portfolio?
2. How will I determine how well my individual investments are doing?
3. How will I determine how well my overall portfolio is doing?
4. How will I determine if my portfolio is meeting my expected return?
5. How will I determine whether losses fall within my accepted range?
Some IPS’s also list prohibited investments . This could include denying DSC mutual funds leveraged ETF’s, hedge funds, private equity and partnerships and specifically exclude any type of leverage i.e. home equity loans, borrowing against RRSPs, margin etc.
When completed, an IPS will typically run 5-10 pages ; more or less depending on complexity.
Investment Philosophy
While a number of sophisticated portfolio design tools exist, a tailored approach is needed because each individual is different. Be realistic when answering these questions:
1. What’s important to me as an investor?
2. What’s my philosophy about risk (or volatility)?
3. What’s my philosophy about core versus non-core investments?
4. What’s my philosophy about diversification?
5. What’s my philosophy about trading? Dollar Cost Averaging?
6. What’s my philosophy about fees and expenses?
7. What’s my philosophy about taxes?
Sample investment policies
Here are a few sample investment policies I found on the net at ABC‘s for Investing:
• Passive investor.
• Active stock trader.
More detailed samples can be found at www.jdaassociates.com/pdf/SampleSEIISP.pdf and http://www.rightpathinvestments.com/pdf ... _RPIFP.pdf
While researching this article, I also came across a very helpful Investment Policy Worksheet (PDF) that asks key questions in order to help you put together your IPS. To learn more about IPS’s and the client-investor relationship two wonderful books are available. The first is by John DeGoey, the Professional Advisor II and the second, the Unbiased Advisor by Warren Mackenzie.
Disputes
It can happen that there is a dispute when a portfolio loses money. Consumer investors should be aware that dealing with a complaint is stressful, time consuming and aggravating. This is where an IPS can be used to either make your case (or not). When a compliance officer, regulator, OBSI or judge reviews the file, the IPS will play an important role in assigning fault. As mentioned earlier, the IPS is best employed to prevent problems.
Conclusion
The absence of written policy reduces decision making to an individual event basis, and often leads to chasing short-term opportunities that may detract from reaching long-term goals. The presence of a policy encourages all parties to maintain their focus on the long-term nature of the investment process, especially during turbulent, or exuberant, times. By insisting on an IPS you will be treated with more respect and your advisor should work more diligently since you’ve raised the performance bar.
Once a client’s Investment Policy Statement has been created, it should be regularly updated as part of the quarterly or annual review process. Clients’ needs, situations, account values and objectives change frequently, requiring periodic updates to financial and investment planning documents.
A written Investment Policy Statement will not alone guarantee success in protecting and growing your optimal portfolio. Rather, it will shelter your portfolio from emotional ad hoc revisions, made by either you or your advisor and help maintain a sound long-term asset allocation policy.
Generic Mutual Fund Disclaimer
Commissions, trailing commissions, management fees and expenses all may be associated with mutual fund investments. Please read the simplified prospectus before investing. Mutual funds are not guaranteed and are not covered by the Canada Deposit Insurance Corporation or by any other government deposit insurer. There can be no assurances that the fund will be able to maintain its net asset value per security at a constant amount or that the full amount of your investment in the fund will be returned to you. Fund values change frequently and past performance may not be repeated.
Personal Opinions & Recommendations Disclaimer
The foregoing is for general information purposes only and is the opinion of the writer. This information is not intended to provide specific personalized advice including, without limitation, investment, financial, legal, accounting or tax advice. However, please call the author to discuss your particular circumstances.
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